The digitization of electronic documents has contributed to the emergence of new IT concepts. One of them is the repository. In most cases, the repository is a corporate solution and is implemented in the client's system and hardware environment or in the cloud. The repository is closely related to the archiving of electronic documents and consists in their storage. Sometimes a repository is understood as a place, in which various data are stored. Let's look at the repository in terms of functionality and see what files go to the repository.
Looking at the repository in terms of functionality, you can assign the following actions to it:
- Storing images of documents and their attributes in previously specially prepared places. Multiple documents can be stored in different formats. Attributes can have a hierarchical structure, which means, that they can have their own attributes. This solution allows grouping, for example,. personal data.
- Search and view selected documents. Searching for documents while defining a simplified or more advanced method of searching for entries. To speed up the work of the repository, simplified entries are used, which show the full content of the document when previewed.
- Versioning of documents placed in the repository. The system can remember a specific or any number of versions of a document, which goes to the repository. This procedure applies to all attributes, photos or accessories, which the document is described with.
- Log the activities of local repository users. Logging into the repository system has been enabled. This allows you to control the actions of users using the service such as the repository and protects the system against unwanted intrusions or attacks..
- Generating reports. In most cases, there is a separate application for this, provided by the company that provides the repository service. When executing the report, the attributes parameters and the file format are defined, to which it will be generated. These can be formats such as e.g.. PDF, RTF or classic TXT.